Skore’s partnership with this leading RPO (Recruitment Process Outsourcing) vastly improved communication between the Client and Project Team. This enabled them to onboard new clients quicker and ensure a high quality and efficient service.
Cielo are an US based RPO whose mission is to ensure their clients attract the best candidates possible and provide incredible service. They were frustrated by the rigidity and overly complicated process drawing tools they were using. The introduction of Skore led to an enhanced and improved user experience. It was easy for both client and project team to understand and engage with.
As part of their onboarding process, Cielo reviews a client’s current recruitment process, identifies improvement opportunities, aligns with best practice models. They create a world class future state service to delight and satisfy clients. They use Skore, process improvement software, as an essential part of every client project.
Driving Change Differently
The easy to use and simple interface means that everyone in the organisation can follow the process. Erin Arkin leads the project management office for Cielo. She is responsible for managing work streams, engaging with clients and ensuring deadlines are met. Skore was an instant hit with Erin.
‘Look at this great tool, it made us think, how can we map processes differently? And how can we drive change by looking at change in a different way.’
High standards and thorough discovery work means lengthy questionnaires are often needed with new clients. Best practice models must fit around a client’s bespoke organisational structure, compliance requirements and business culture. Skore was the tool that gave them the flexibility to shift and move things around without having to recreate a process flow every time. This greatly improved the user experience for all involved.
Delivering Information in High Level conversations
Skore showed Erin a more dynamic approach to presenting processes.
‘Previously we were getting into rooms of leaders, heads of Talent Acquisitions and Senior Leadership teams and then having to pull out a process map with swimlanes and trying to walk them through what the future was like and what it meant for them. It just wasn’t communicated at all in the right way. Being able to show Skore and say here is an overview of your process flow, we can do detailed dives, we can call out notes, document SLAs, responsibilities etc in a way that is really engaging.’
Skore enables Erin to go to leaders to review processes with the ability to talk about a high level view of what it would look and feel like. She has no need pull out a 20 page process map that they have no interest in. The easy to understand process diagrams encourages engagement and collaboration at every level of the organisation.
The Backbone of Every Project.
Cielo’s comprehensive discovery process with the client means Skore is engaged from the very start of every project. The software allows them to map the process, at the speed of conversation, in front of the client. From there it is simple to demonstrate Cielos’ proposed vision of the new process. For Cielo the added advantage is that clients can effortlessly understand and easily sign off on the project.
Internally the team can then use Skore to develop detailed procedures on how they will follow the process workflow and the key steps needed to implement. Plus the detailed and easy to read process maps are then used to train recruitment teams and advise on how to interact with hiring managers and candidates.
Amber Boland is the Experience Designer for Cielo. Her role is to work with clients and understand how recruitment functions work in their organisation. She ensures that future processes are aligned with the Cielo best practice model. Skore is an essential tool for success.
‘It really is the backbone of the design, of everything we do in the project. It provides a roadmap of a project that the client signs off. It can show a level of minute detail and simultaneously be high level enough to give the client the required overview’.
Flexible and Adaptable
Skore’s design means that Amber is able to build out Standard Operating Procedures (SOPs) for her team. Using the software platform she is able to identify the workflow early on, train her team and brief Shared Services. Skore holds all the relevant information and is available to her at a glance while keeping all the internal workstreams aligned.
For Amber, Skore is a living breathing document that describes all aspects of a client project. Allowing you to add and tweak information, it starts as a template and grows into the single source of truth for everyone involved.
‘Little details come out the more you get involved with a client and the more stones you unturn. I can hop back into my map and move some boxes around, update who is responsible, add a note box about an exception on a process, add in some questions to ask the client… like throwing up sticky notes on the map.’
Skore’s flexible, adaptable approach means that for Amber and her team, their process maps constantly evolve. After the team is trained and the project goes live the team continues to update, improve processes and publish new versions. This functionality also supports the team as the relationship with the client grows. If Cielo wins further business with the client they already have an up to date and interactive library of information ready to go.
Optimising internal processes and creating efficiencies
Cielo first started using Skore to assist with external projects but having seen the benefits Skore is now also used internally. Using templates in Skore, Cielo can easily ensure their own teams understand and utilise best practice models. By engaging this way they are able to review the way separate teams work and create consistency in technologies and tools used. Erin confirms:
‘Skore helps us to look at how we optimise the way our teams work in business as usual and move them where necessary into a more optimised process and engagement model. We can find the gaps and look at efficiencies.’
Constantly providing clarity and simplicity
For the Cielo team using Skore gives them the ability to create a more functional process using an easier tool for teams to navigate.
‘Skore is so user friendly, it’s easy to get in and move things around. For the basics – anyone with a quick tutorial can get the gist so it really saves time with new people joining the team to access and add information. The simple, comprehensive design consolidates everything into one picture, a one stop shop to see the Who, What and Why.’
Internally Skore has won over leadership and stakeholders, it allows teams to be flexible, proactive and adaptable with new clients. Using a process mapping software that dares to be different and allows everyone in the organisation to collaborate and engage gives Cielo yet another advantage over the competition.
Skore is the Process Improvement Software designed to be used and understood by everyone in the organisation. Why not try it for yourself by signing up for a free, 14 day trial here.